Information for administrative professionals, executive assistants and administrative assistants

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Technology is a growing part of an administrative professional's job these days. And when your boss has technology questions (especially if he or she is not technically savvy), you're expected to know the quick answers. Here are some quick facts about computer technology to help administrative assistants and executive assistants on the job.

 

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Technology Know-How

(Quick facts that increase your tech savvy and make you a more valuable employee)

By Karen Porter

Publisher/Editor, The Effective Admin

 

Note: This article appeared in the e-zine in 2005 and technology changes fast. You'll still find good information in it, but be aware that technology may have upgraded or changed prices since this was published.

 

Do you know what a Meg is? Do you know whether your PowerPoint presentation will fit onto a single diskette? If you're hurriedly trying to back-up some documents for your boss to travel with (even if it's just to the conference room for a meeting), is now the time to learn about media capacity or how to create a CD?

Did you answer "no" to any of those questions? If so, plan ahead by learning a few things about technology. Technology is a growing part of an administrative professional's job these days. And when your boss has technology questions (especially if he or she is not technically savvy), you're expected to know the quick answers.

Here are some brief facts and terms dealing with computer technology to get you started as the office technology expert (another great value-added skill you can bring to your employer).

Q: What's the storage capacity of a floppy diskette, CD, or DVD?

A: Your ordinary 3.5" floppy diskette has a capacity of 1.44 MB; an 80-minutes CD holds 700 MB; and a DVD holds 4.7 GB. The capacity is written on these mediums. Other portable magnetic media such as optical disks can store large amounts of data, as in gigabytes, BUT they are expensive too. Flash drives, discussed below, are another good and affordable data storage option.

Q: What's the storage capacity of portable flash memory devices?

A: Flash Drives, ThumbDrives or TravelDrives are portable mediums for backing-up files or transporting files between computers. You plug the device into your USB port. You don't need special or compatible hardware, cables or software. These drives act as hard drives. These portable drives come in various compact (pocket) sizes with capacities ranging on average from 128MB to 2.0GB. Data downloads quickly onto these media (quicker than onto diskettes). Higher capacity drives cost more money....

 ...This complete article is available in the 128-pages of paid archives of The Effective Admin newsletter: Presenting Just The "Gold" From The Effective Admin Archives .

 

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