Current job title: Senior Executive
Administrator
Industry: Manufacturing
Department: Executive
Years worked in this industry: less
than 2
Years worked in this department: less
than 2
Special training or attributes needed or helpful to
get job in this industry (or specific department): 10 years’
executive level support
Number of
managers and/or staff supported: 3
Typical work hours: 50 hours
Weekends or overtime hours: Work at
home on the weekends and in the evening
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): $46,000 -
$50,000
Benefits (direct or indirect): Child
care, car wash, dry cleaning, salon services in addition to the normal
heath and dental coverage
Lingo you might hear in this industry:
1. develops, manufactures, and markets instrument/reagent systems that
automate slide preparation and staining in clinical histology and drug
discovery laboratories worldwide.
2. our clinical systems are important tools used in the diagnosis and
treatment of cancer and infectious diseases.
3. our drug discovery systems are used to accelerate the discovery of new
drug targets and evaluate the safety of new drug compounds.
A typical day on the job: Lots of
international/domestic travel, scheduling meetings with all company
executives, mentoring admin staff
Positive things about being an administrative
professional in this industry:
1. opportunity to develop people and intuition skills
2. opportunity to work with employees in every aspect of the company
3. flexibility
Negative things about being an administrative
professional in this industry:
1. lack of advancement
2. lack of information to make the most appropriate decision
3. not feeling appreciated
Type of workspace/office:
Primary responsibilities as an administrative
professional in this position:
1 Responsible for all
day-to-day operational duties
2. Make recommendations for company-wide
cost savings and/or resource initiatives
3. Team leader to executive
coordinators/administrative assistants
4.
Project a professional and polished image that inspires trust in
representing the office of the president/CEO and CFO at all times
5. Provide analytical and specialized administrative support; analyze
problems, determine approach and prepare reports and offer
recommendations; contact company personnel at all organizational levels to
gather information and prepare
6. Organize complex itineraries; schedule meetings; international and
domestic travel arrangements
7. Assemble necessary background materials for meetings; organize agenda
notices and ensure proper distribution; independently coordinate, contact
appropriate sources to obtain necessary information
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement: People
skills; ability to liaison and resource with all levels of company
personal; ability to make decisions based on information and take
accountability if not the correct decision
Office machines or equipment operated regularly:
Computer, fax, scanner, printer
Technology (hard) skills used regularly:
Microsoft Office
Critical soft skills: A large part of
my job is negotiating or liaison with other departments or organization to
complete task on hand…need to know how to call in favors – and repay them.
Pace of this position: slow
Geographical region: Southwest U.S.
Karen Porter, The Administrative Professional Job Performance and Career Success Coach™