Senior Executive Administrator Job Description Manufacturing

Current job title: Senior Executive Administrator

Industry: Manufacturing

Department: Executive

Years worked in this industry: less than 2

Years worked in this department: less than 2

Special training or attributes needed or helpful to get job in this industry (or specific department): 10 years’ executive level support

Number of managers and/or staff supported: 3

Typical work hours: 50 hours

Weekends or overtime hours: Work at home on the weekends and in the evening

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): $46,000 - $50,000

Benefits (direct or indirect): Child care, car wash, dry cleaning, salon services in addition to the normal heath and dental coverage

Lingo you might hear in this industry:

1. develops, manufactures, and markets instrument/reagent systems that automate slide preparation and staining in clinical histology and drug discovery laboratories worldwide.

2. our clinical systems are important tools used in the diagnosis and treatment of cancer and infectious diseases.

3. our drug discovery systems are used to accelerate the discovery of new drug targets and evaluate the safety of new drug compounds.

A typical day on the job: Lots of international/domestic travel, scheduling meetings with all company executives, mentoring admin staff

Positive things about being an administrative professional in this industry:

1. opportunity to develop people and intuition skills

2. opportunity to work with employees in every aspect of the company

3. flexibility

Negative things about being an administrative professional in this industry:

1. lack of advancement

2. lack of information to make the most appropriate decision

3. not feeling appreciated

Type of workspace/office:

Primary responsibilities as an administrative professional in this position:

1 Responsible for all day-to-day operational duties

2. Make recommendations for company-wide cost savings and/or resource initiatives

3. Team leader to executive coordinators/administrative assistants

4. Project a professional and polished image that inspires trust in representing the office of the president/CEO and CFO at all times

5. Provide analytical and specialized administrative support; analyze problems, determine approach and prepare reports and offer recommendations; contact company personnel at all organizational levels to gather information and prepare

6. Organize complex itineraries; schedule meetings; international and domestic travel arrangements

7. Assemble necessary background materials for meetings; organize agenda notices and ensure proper distribution; independently coordinate, contact appropriate sources to obtain necessary information

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: People skills; ability to liaison and resource with all levels of company personal; ability to make decisions based on information and take accountability if not the correct decision

Office machines or equipment operated regularly: Computer, fax, scanner, printer

Technology (hard) skills used regularly: Microsoft Office

Critical soft skills: A large part of my job is negotiating or liaison with other departments or organization to complete task on hand…need to know how to call in favors – and repay them.

Pace of this position: slow

Geographical region: Southwest U.S.