Senior Executive Assistant Job Description Healthcare HIT

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Featured Administrative Professional Job Description: Healthcare

Current job title: Senior Executive Assistant

Industry: Healthcare HIT

Department: Finance – Assistant to the CFO

Years worked in this industry: 5

Years worked in this department: 3

Special training or attributes needed or helpful to get job in this industry (or specific department): No special training – work ethics

Number of managers and/or staff supported: 3 managers and an employee base of 2000

Typical work hours: 8am – 7pm

Weekends or overtime hours: I am salary so not overtime and yes work weekends – month end and quarter end

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): $43,000 - $58,000

Benefits (direct or indirect): Excellent – profit sharing; 401K; vision; dental; life insurance

Lingo you might hear in this industry:

A typical day on the job: Non-stop from the moment I turn on my computer with a general day starting with approximately 130 emails (and no junk mail)

Positive things about being an administrative professional in this industry: Respect; Self-confidence; Admiration

Negative things about being an administrative professional in this industry:

Type of workspace/office: office

Primary responsibilities as an administrative professional in this position: Headcount reports; Board packages; communication with our board members and executive staff; travel arrangements; meeting schedules

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Patience, high-energy; ability to multi-task – high stress level

Office machines or equipment operated regularly: Dictaphone, computer and general office equipment

Technology (hard) skills used regularly: Knowledge of various office software; Visio; PowerPoint; Excel

Critical soft skills: Definitely negotiating and communication – I work for a CFO that travels extensively and I am him when he is not here so I always have to be on top of everything that goes on in his department and our business.

Pace of this position: Extremely fast paced

Geographical region: Southeast U.S.