|
Get more articles and tips
about meeting and event planning.
|
|
Managing Monsters in Meetings - Part
7, Personal Attacks
By Steve Kaye
Personal attacks hurt people, mar communication, and end creativity.
If they
become part of a meeting's culture, they drive the participants into making
safe and perhaps useless contributions.
Approach 1: Speak to the group
Set the stage for the group to enforce its culture by making a general
comment.
Look at the middle of the group and say:
"Just a moment. Let's pause here to calm down. I can tell we're upset about
this. And we want to find a fair solution for everyone." (Take slow deep
breaths and relax to model calming down.)
After saying this, pause a moment to let the group respond. Often, someone
else
will support your request. Then continue as if everything were normal.
Avoid looking at the attacker when speaking to the group. Making eye contact
acknowledges and returns power to the attacker.
Approach 2: Explore for the cause
Sometimes people throw insults from behind a fence of presumed safety. You
can disrupt this illusion by saying:
"Chris, you seem upset with that."
"Pat, you seem to disagree."
"You seem to have reservations about this."
I realize these statements may sound like naive responses to an insult.
However,
such understated responses improve the situation because they sound less
threatening, feel easier to deliver, and preserve the other person's
self-esteem.
Realize the attacker may have viewed the attack less seriously than it
sounded.
These statements also transfer the focus from the target to the attacker's
feelings. And this is what you need to talk about in order to resolve the
dispute.
After you speak, continue to look at the attacker and wait for the person to
talk
about what caused the attack.
If the attack continues, interrupt with:
"Excuse me, we need to respect each other. And I wonder what makes you feel
upset over this."
"Excuse me, we heard that. Now, what makes you feel that way?"
"Excuse me, I'm interested in hearing what your concerns are."
Approach 3: Call a break
If verbal approaches fail to end the attacks, then call a break or end the
meeting.
This will give you a chance to meet privately with the attacker, rewrite the
agenda, rebuild communication, and (if appropriate) schedule another meeting
without the attacker.
You could say,
"We seem to be at an impasse. I want to take a break so we can all calm
down."
"This hostility makes it impossible to get any work done. So, I'm adjourning
the
meetings. We'll work on this later and then reconvene at another time."
Note that some people use anger to force others to cooperate with them. If
you
adjourn the meeting, you will have to meet with the attacker to resolve the
conflict.
"We need to work on this outside of the meeting. So let's adjourn."
Use these techniques to restore a safe environment to your meeting.
Meetings are a forum for finding solutions, making decisions, and reaching
agreements. When you apply these approaches to disruptions, you will
maintain the productive environment necessary to accomplish your goals.
This is the seventh of a seven part article on Managing Monsters in
Meetings.
About the author:
IAF Certified Professional Facilitator and author Steve Kaye works with
leaders who want to hold effective meeting. His innovative workshops have
informed and
inspired people nationwide. His facilitation produces results that people
will
support. Sign up for his free newsletter at
http://www.stevekaye.com.
Call 714
-528-1300 or visit his web site for over 100 pages of valuable ideas.
|
roduced by Karen Porter, The Administrative Professional Job Performance and Career Success Coach™ and Founder and President of The Effective Admin:
"My specialty is
serving administrative professionals like you with job performance and career
management advice. I have 24 years experience interacting with the 'real'
workplace and working administrative professionals."