Learn About Minute Taking:
How to Take Minutes
at a meeting. Download this printable guide
for taking minutes now.
Dear Administrative Professional or
Prospective Minute Taker,
"Are You STRESSING
About How to Take
Meeting Minutes?"
"...Then Get the Skills and Knowledge
you Need to Start Taking Minutes the Right Way ... and Get it in the Next
Five Minutes"
If
you are an administrative professional expected or required to take
minutes for your company or organization, you've come to the right place
for help. I can teach you how to EASILY take minutes starting right now.
Even if you already take
minutes at meetings, you can get reassurance that you're doing it right.
Or
learn tips to improve your minute-taking skills.
If you never do this task
as well as you'd like to, then my tip sheet on this topic should
improve your
minute-taking skills significantly.
I personally wrote
Tip Sheet #15: The Ultimate Guide for How to Take Minutes and Notes at Meetings
(for Administrative Professionals or Anyone Taking Minutes at Meetings).
It's a 23 page digital publication jam packed with
how-to information about minute taking that you can download instantly
and read in 15 minutes.
WHO I AM
My name is Karen Porter. I'm The Administrative Professional Job
Performance and Career Success Coach and founder and president of The Effective
Admin and the Virtual Association for Administrative Professionals.
I advise administrative
professionals about their job performance issues and career management, providing
tips and guidance.
The Ultimate Guide for How to Take Minutes and Notes at Meetings
(for Administrative Professionals or Anyone Taking Minutes at Meetings)
is one of my downloadable informational publications.
IN IT, YOU'LL LEARN:
-
What minutes are and what
minutes are not.
-
What you should put in minutes
and what you should not put in minutes.
-
How to take notes for
minutes at meetings, and how to organize and type them up later to form the final
minutes.
-
How to structure the minutes.
-
What order to use when
inserting the meeting content into the minutes.
-
When you should distribute the
minutes.
-
What is an "in-camera" meeting
and what does it mean to record minutes at one.
-
Whose signature needs to be on
the minutes, or not.
-
Who should approve the minutes.
-
Why minutes are useful and
important (there really are some good reasons).
-
What types of meetings you
might take minutes at.
-
Who the meeting attendees really are
and where and how you list them on the minutes.
-
What it really means to be
"present" in a meeting and "in attendance."
-
When you should use subheadings
"regrets," "apologies" and "absent" (using the proper choice of these
words will make a big difference to the attendees you associate with these
words).
-
How to prepare to take minutes
(that's half the job right there).
-
How to make a correction to the
minutes after you've distributed them.
-
What to do when someone
complains about your minutes and asks you to make a change in them --
after you've already distributed the final version.
-
If there are legal consequences
related to minute taking (Can your minutes end up in a court room?).
-
What to do with any notes you
made (including tape recordings you made) and used to create the official
minutes (this is very important).
-
Some basic definitions for
words and phrases you need to know when taking minutes and attending
meetings like motion, quorum, received, unfinished business, new business,
amend, rescind, on the floor, tabled, general consent and resolution.
-
What to talk to your meeting
chairperson about before the meeting.
-
What to do when the group
meeting haphazardly addresses the same agenda item throughout the meeting
(Do you record this each time? Where in the minutes?).
-
What to do when the group
discusses all the items on the agenda but not in the agenda order.
-
What to do when an argument or
heated discussion breaks out in the meeting.
-
What are skeletal minutes.
-
What to do when you didn't hear
something said in the meeting or need clarification of something in the
meeting (can you interrupt the meeting dialogue? Should you?).
-
What to do when meeting
attendees start telling you exactly what to write in the minutes.
-
What to write in the minutes
when the group discussion doesn't appear to lead to an action.
-
What to write in the minutes
when the group starts talking about things it doesn't plan to do (How many
angles of a discussion should you record in the minutes?).
-
Why your job as minute taker in
a formal meeting is so important and why you should be trained adequately
for this task.
-
What should be in your notes
before you ever get to the meeting or start taking minutes.
-
What you should read before the
meeting at which you'll take minutes and why.
-
What items you need to bring to
the meeting to take minutes.
-
Why you should and shouldn't
use a tape recorder in the meeting to record it for use in creating your
minutes.
-
What is the "mapping technique"
you can use to take notes for minutes in meetings.
-
Whether "shorthand" is
necessary for minute taking.
-
Where the best place is for you
to sit in the meeting to take notes for the minutes.
-
How to get the names of the
meeting attendees so you can put them in your roll call section (and what
if you don't recognize or know the attendees?).
-
And lots more.
OOPS!
Just
as good as what you'll learn to do is what you'll learn to avoid.
For
instance, you'll learn to avoid making some all too common mistakes when
taking minutes such as writing he said, she said minutes.
And if
you are doing that, stop now because that signals that you're a real
rookie at minute taking.
TAKING MINUTES IS NOT SCARY
WHEN YOU KNOW WHAT YOU'RE DOING
If
your manager or executive recently asked you to take minutes at a meeting
and your heart fluttered with panic, it's time to get hold of yourself.
Taking minutes at meetings appears scary at first glance -- until you know
exactly what minute-taking really is and how you do it.
If you've never taken minutes at meetings or never do
this task as well as you'd like to, then this tip sheet publication should
improve your minute-taking skills significantly.
That's
true whether you are an
administrative professional or hold any type of position that requires you
to take minutes for your company or organization.
WHAT OTHERS SAY ABOUT THIS
GUIDE
I'm
confident that this minute taking guide will clarify minute-taking for you
and make taking minutes easier for you. But you don't have to take my word
for it...instead read the real and unedited comments printed below.
All of
these people below have read and used this guide for assistance with
taking minutes at meetings. Here are their comments:
|
"I was looking for some good info on taking minutes and purchased
this one because it sounded like what I was looking for. This is a great
document - extremely helpful. Easy to read, well organized and well
documented."
Gloria Scales
Access
Facilitator
Swan Hills, AB. Canada |
|
"I
purchased the minute taking product because I needed to take better
notes at business meetings. The product was a very useful tool.
I
was able to read it easily and received detailed steps in taking
effective minutes."
Kaliah Baker
Secretary
Gary, IN |
|
"I
purchased 'The Ultimate Guide for How to Take Minutes and Notes at
Meetings for Administrative Professionals' because this has been an
area of struggle for me for as long as I've been an administrative
professional. ...recently my boss has been holding more and more
task force meetings and I needed some real help.... I purchased this
product in order to increase my skills so that I can crank out
better minutes in less time. I have found this product extremely
helpful. There's yellow highlights on every single page."
Dee Carter
Administrative Assistant
Dallas, Texas |
"So often secretaries/assistants are
pushed into taking meeting notes and sometimes are unfamiliar with
the topic - or unclear as to what exactly constitutes 'minutes'.
This [tip sheet] topic was a very effective tool in order to get the
job done and feel confident in its quality.
...very informational - basically an 'everything you'd ever want to
know' guide."
Sheila Minogue
Executive Assistant
West Des Moines, IA |
"The digital information on minute taking
is proving very helpful to me. My supervisor was very pleased that I
found this resource!"
Thank you very much,
Rebecca |
| "I purchased the
Meeting Minutes [guide] because I was struggling with how much
detail to include in the minutes. Very useful. Gave good reasons for
what should be included and when."
Kathy Olson
Administrative Assistant
Madison, WI |
ORDER NOW AND START LEARNING HOW TO TAKE
MINUTES AT MEETINGS WITH EASE AND CONFIDENCE RIGHT AWAY
Simply click the "add to
cart" button below and check out online.
After your payment
process completes successfully, your browser will take you to a link to
download
Tip Sheet #15: The Ultimate Guide for How to Take Minutes and Notes at
Meetings (for Administrative Professionals or Anyone Taking Minutes at
Meetings).
Download the minute
taking tip sheet from your shopping cart within 24 hours.
If your Web browser
doesn't immediately take you to that download link, check your e-mail
because the same link from your shopping cart will be sent there.
It's that easy to order
and get this minute taking guide.
Do it now so you can
stop stressing over how to do minute taking or whether or not you're doing
minute taking correctly.
Your payment will appear
as a charge to Albee Publishing Company on your credit card.
This guide is in a PDF
extension file format (which means you can read it with Adobe reader --
software that's probably already on your computer, but if not, Adobe.com
lets you download their Reader software for free).
BUY NOW
Tip Sheet #15: The Ultimate Guide for How to Take Minutes and Notes at
Meetings (for Administrative Professionals or Anyone Taking Minutes at
Meetings).
$29.95 USD per person price (You must change the quantity in
your shopping cart at checkout to reflect the number of people whom you'll be sharing this guide
with, if you're not purchasing it only for your usage.)
If you have any difficulty with placing your
order, first check to make sure that you are entering the exact street
address/zip code that's on file with the issuer of the credit card you're
using. If you're doing that correctly, then e-mail me for assistance:
karen@albeepublishing.com
Warmest Regards,
Karen Porter
Albee
Publishing Company,
Attn: Karen Porter
106 Michael Street, Bloomingdale,
GA 31302
karen@albeepublishing.com,
Fax: 866-897-6512