Legal Administrative Assistant Job Description Financial

Current job title: Legal Administrative Assistant

Industry: Financial Services

Department: Legal

Years worked in this industry: 4

Years worked in this department: 4

Special training or attributes needed or helpful to get job in this industry (or specific department): They were seeking a mature, hard-working candidate with 2-4 years of administrative experience.

Number of managers and/or staff supported: 7

Typical work hours: 8:30 a.m.-5:00 p.m., with Wednesdays off

Weekends or overtime hours: Yes, during May 1 prospectus update season (late December through mid April). I get paid straight time for additional hours up to 40 hours each week, and overtime for anything over 40 hours.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $49,500 (for full-time person)

Benefits (direct or indirect): We have good medical, dental, and vision, but it’s expensive (I use my husband’s benefits). The company will match 100% ($1 for $1) my contribution to my 401(k) up to 6% of my base pay. Employees are eligible to participate in free financial seminars throughout the year. I get a prorated 16 PTO days per year to use for sick and vacation time, because of my part-time schedule. Flex time is available to employees with manager approval.

Lingo you might hear in this industry:

A typical day on the job: Scheduling meetings, photocopying, faxing, ordering supplies, surprisingly very little document production, maintaining equipment, etc.

Positive things about being an administrative professional in this industry: Legal seems to pay pretty well.

Negative things about being an administrative professional in this industry: Law can be boring.

Type of workspace/office:

Primary responsibilities as an administrative professional in this position: Scheduling meetings, arranging travel, completing paperwork, and generally taking care of everyone’s needs.

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: A professional demeanor, excellent written and verbal communication skills, up-to-date PC skills (Outlook, Word, Excel), and a positive “can do” attitude. Our Company is very customer-centric.

Office machines or equipment operated regularly: PC (Windows), telephone, photocopier, scanner, fax machine.

Technology (hard) skills used regularly: Outlook, Word, Excel.

Critical soft skills: Professional telephone manner, eager to provide good customer service, strong organizational skills, tact and diplomacy, a positive attitude.

Pace of this position: Very fast

Geographical region: Mid Atlantic U.S.