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Featured Administrative Professional Job Description:  Manufacturing - Diagnostics

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Current job title:  Executive Secretary

 

Industry:  Diagnostics

 

Department:  Marketing

 

Years worked in this industry:  27

 

Years worked in this department:  27

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  None. At the time just basic secretarial skills. Everything else was learned as I went.

 

Number of managers and/or staff supported:  10

 

Typical work hours:  8:00 – 5:30

 

Weekends or overtime hours:  I did, but have learned to do a better work / life balance.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $45,000 - $53,000

 

Benefits (direct or indirect):  401K, Pension, Major medical, dental, prescriptions, vacation time

 

Lingo you might hear in this industry: 

 

A typical day on the job:  Heavy phones, preparing presentations, meeting & travel scheduling and rescheduling and rescheduling again. Outside meeting planning. Also, various projects.

 

Positive things about being an administrative professional in this industry:  Knowing these diagnostic instruments help in quick diagnosis of patients ailments, resulting in quicker treatment o patients.

 

Negative things about being an administrative professional in this industry:  None

 

Type of workspace/office:  Cubical

 

Primary responsibilities as an administrative professional in this position:  Controlling calendars of people I support, lots of travel arrangements, preparing presentations to customers and board members.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Flexibility and lots of patience good communication skills

 

Office machines or equipment operated regularly:  Telephone, computer, copiers, printers, scanners

 

Technology (hard) skills used regularly:  MS Word, Visio, PowerPoint, Excel

 

Critical soft skills:  Good communication and negotiating skills with hotels and catering for best deal. Good communication skills to deal with customers and also with various levels of management within our organization

 

Pace of this position:  Fast

 

Geographical region:  Northeast U.S.