Executive Secretary Job Description Higher Education

Current job title: Executive Secretary Staff Council/Administrative Assistant 3

Industry: Higher Education

Department: Governance: Staff Council

Years worked in this industry: 21

Years worked in this department: 4

Special training or attributes needed or helpful to get job in this industry (or specific department): Excel, DreamWeaver, editing, proofreading, transcribing

Number of managers and/or staff supported: 1

Typical work hours: 8 – 5 and at times 7 – 7

Weekends or overtime hours: Yes. No, I usually ask for time off.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $19.00 an hour

Benefits (direct or indirect): Medical, dental, vision, tuition waiver

Lingo you might hear in this industry:

A typical day on the job: Scheduling meetings for several committees and the monthly council. Working on agendas and minutes.

Positive things about being an administrative professional in this industry: More training opportunities, access to BANNER.

Negative things about being an administrative professional in this industry: Not always respected for knowledge and years of experience.

Type of workspace/office: share office with supervisor

Primary responsibilities as an administrative professional in this position: Communicating information to about 3,000 staff members state wide. Maintaining council e-mail address books for the council and all committees and some external committees. Managing election of representatives and alternates annually. Organizing Staff Appreciation Day. Keeping reps and alts informed about regulations and policies that impact staff.

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:

Scheduling
Planning and organization skills
Editing and proof reading skills
Patience

Office machines or equipment operated regularly: Computer, fax, copier

Technology (hard) skills used regularly: Web, e-mail, DreamWeaver

Critical soft skills:

Communication
Negotiating

Pace of this position: Fast

Geographical region: North U.S.