The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily.

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Featured Administrative Professional Job Description:  Publishing - Checks

Current job title:  Executive Secretary

 

Industry:  Check Producer

 

Department:  Servicing Staff

 

Years worked in this industry:  2

 

Years worked in this department:  2

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Not really, my previous executive secretary experience helped.

 

Number of managers and/or staff supported:  4

 

Typical work hours:  8am-5pm

 

Weekends or overtime hours:  No; not eligible for OT (but am bonus eligible in February)

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $27,000 – $35,000

 

Benefits (direct or indirect):  Yes, Medical, Vision, Dental, 10 days vacation, 401(k), free checks

 

Lingo you might hear in this industry: 

 

A typical day on the job:  Pretty much busy just entering purchase order and invoices (since I support the department’s finance)

 

Positive things about being an administrative professional in this industry:  The variety of responsibilities, privy to confidential information, once the trust is earned – you can do pretty much anything.

 

Negative things about being an administrative professional in this industry:  People don’t always see you as a valued member of the team

 

Type of workspace/office:  Large cubicle

 

Primary responsibilities as an administrative professional in this position:  Support the VP, manage calendar, take/prepare meeting minutes, schedule meetings, provide other admin support to team

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Organized, able to prioritize, personable

 

Office machines or equipment operated regularly:  Computer, copier, phone

 

Technology (hard) skills used regularly:  MS word

 

Critical soft skills:  Communication – so that you can get the right job done right

 

Pace of this position:  Average

 

Geographical region:  Southwest U.S.