HOW TO BE A BETTER ADMINISTRATIVE PROFESSIONAL

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Featured Administrative Professional Job Description:  Education

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Current job title:  Executive Assistant

 

Industry:  Education

 

Department:  Superintendent’s Office

 

Years worked in this industry:  17

 

Years worked in this department:  7

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Yes, took technology classes, business classes, etc.

 

Number of managers and/or staff supported:  3

 

Typical work hours:  Vary. Usually, 8-10 hours day.

 

Weekends or overtime hours:  Yes, I work overtime however because I’m management, I don’t get paid overtime.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $65,000 Bottom Step $79,000 Top Step

 

Benefits (direct or indirect):  They are fair [average]. Medical, Vision, Dental

 

Lingo you might hear in this industry:  Most would be known.

 

A typical day on the job: 

#1 is to make sure superintendent is moving according to calendar and has info for each meeting when needed.

 

#2 making sure office runs smoothly.

 

Positive things about being an administrative professional in this industry:  I enjoy helping others. I like that my position is permanent, and I like knowing that I’m helping to make a difference for kids everyday, even though it’s behind the scenes.

 

Negative things about being an administrative professional in this industry:  Hard work, stressful and long hours.

 

Type of workspace/office:  cubicle on office outside of superintendent.

 

Primary responsibilities as an administrative professional in this position:  Scheduling calendar, collecting information, responding to correspondence, managing office.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Experience, skill and attitude.

 

Office machines or equipment operated regularly:  Computer, fax, copy, printer, blackberry, projectors, etc.

 

Technology (hard) skills used regularly:  Various

 

Critical soft skills:  Must have positive can-do attitude and able to handle last minute changes and organization. Must be able to think ahead and stay a few steps ahead to be prepared. It’s the only way to be successful.

 

Pace of this position:  Very fast.

 

Geographical region:  Southwest U.S.