Executive Assistant Job Description Pharmaceutical Consultant

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

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Featured Administrative Professional Job Description: Pharmaceutical - Consultant

Current job title: Executive Assistant

Industry: Consultant Company for Pharmaceutical Companies

Department: Consulting Services; Business Development; Customer Service

Years worked in this industry: 2 (+20 in associated industries)

Years worked in this department: 2

Special training or attributes needed or helpful to get job in this industry (or specific department): My experience in Managed Care and Third Party Administration helped me get the job.

Number of managers and/or staff supported: 9

Typical work hours: 8-5

Weekends or overtime hours: Not much overtime, but I do get paid for it.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $45,000

Benefits (direct or indirect): Health, dental, vision, life insurance…we pay for part of health, just got long term care, but I pay for it, subsidized parking

Lingo you might hear in this industry: reimbursement, insurance verification, prior authorization

A typical day on the job: Check email, voice mail, do reports, edit a proposal, do charts and graphs in Excel and PowerPoint, expense reports, schedule meetings, client calls to set up meetings

Positive things about being an administrative professional in this industry: Variety of jobs, have an overview of what is going on, work for very intelligent people

Negative things about being an administrative professional in this industry: No career path at my company, often get work “dumped” on you that someone else just doesn’t want to do, often working for different people with everyone’s work “most important” – trying to manage multiple priorities

Type of workspace/office: cubicle

Primary responsibilities as an administrative professional in this position: Excellent customer service skills, accurate work, excellent communication skills – verbal and written, able to manage multiple priorities

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Excellent customer service skills, accurate work in a fast paced environment, multi-tasking for different executives

Office machines or equipment operated regularly: Computer, copy machine

Technology (hard) skills used regularly: Computer – Outlook, Excel, word processing, phones

Critical soft skills: I interact with the clients on a regular basis so my communication skills are critical.

Pace of this position: Fast

Geographical region: Southwest U.S.