Executive Assistant Job Description Nonprofit

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description: Nonprofit

Current job title: Executive Assistant/HR Administrator

Industry: Nonprofit

Department: HR, Administration

Years worked in this industry: 6

Years worked in this department: 6

Special training or attributes needed or helpful to get job in this industry (or specific department): Administrative background

Number of managers and/or staff supported: 2 managers

Typical work hours: 8:30-3:30

Weekends or overtime hours: Yes, very often and no I don't get overtime

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $34,000

Benefits (direct or indirect): No I don't. We offer $250 monthly stipend which is used toward health insurance or 401K, AFLAC, good vacation accrual 12 personal/sick, 10 vacation days for full time workers, offer flexibility

Lingo you might hear in this industry:

CCRR - Child Care Resource & Referral

CCP - Child Care Provider

LIFER - Long Time Employee or Provider

A typical day on the job:

Positive things about being an administrative professional in this industry: Ability to support my manager, make changes as necessary, to grow in profession

Negative things about being an administrative professional in this industry: Weak management support, constantly trying to establish lines of communication, and putting out fires between staff

Type of workspace/office: office

Primary responsibilities as an administrative professional in this position: Answer phones, order supplies, schedule conference rooms, order meals for meetings, assemble child care materials to child care agencies

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Don’t come in with an attitude! You will be asked to do things that are not in your job description. Have extensive computer knowledge although what you don’t know we can train you. Be willing to support the staff and be a team player.

Office machines or equipment operated regularly: Computer, phone, fax, copier

Technology (hard) skills used regularly: Microsoft Word, Excel

Critical soft skills: Good communication; ability to communication with staff, agencies

Pace of this position: average (with some fast paced days)

Geographical region: Central/Midwest