The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Entertainment 

Current job title:  Executive Assistant

 

Industry:  Entertainment/Music

 

Department:  Executive Office

 

Years worked in this industry:  less than 1 year

 

Years worked in this department:  less than 1 year

 

Special training or attributes needed or helpful to get job in this industry (or specific department):   The position didn’t require any experience in the music industry. However it did require years of experience, as an assistant.

 

Number of managers and/or staff supported:  1 high level executive

 

Typical work hours:  9 a.m. – 6 p.m.

 

Weekends or overtime hours:  There is not overtime, because we are salary employees.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $45,000

 

Benefits (direct or indirect):  Medical, Dental,Vision, 401K, Flex Spending, Long & Short Term Disability and 10 days vacation.

 

Lingo you might hear in this industry:  SWAG – novelty gifts given in the industry

 

A typical day on the job: 

Placing phone calls on my managers behalf

Arranging meetings on his calendar

Various projects that arise on a daily basis.

 

Positive things about being an administrative professional in this industry: 

You get to volunteer at different functions in the music industry.

Make a difference within the community with charity events.

The amazing people you get to work with on a daily basis.
 

Negative things about being an administrative professional in this industry:  Must be an excellent proofreader.

 

Type of workspace/office:  cubicle

 

Primary responsibilities as an administrative professional in this position: 

1. Telephones

2. Reading e-mails

3. Arranging Meetings

4. Working on Projects

5. Travel

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Candidate must have at least two years as executive assistant. Definitely computer literate. Be able to multi-task. Be a self-starter with a positive attitude. Knowledge of music industry helpful, but not required.

 

Office machines or equipment operated regularly: 

Computer

Fax machine

photocopier

 

Technology (hard) skills used regularly:  None

 

Critical soft skills: 

Communication: definitely…you need to express your thoughts and creative ideas

Self-Starter: no one will tell you what to do; they just expect it

Positive and upbeat: Everybody likes what they do and always strives to do their best

 

Pace of this position:  average

 

Geographical region:  Southwest U.S.