HOW TO BE A BETTER ADMINISTRATIVE PROFESSIONAL

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Featured Administrative Professional Job Description:  Manufacturing - R&D

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Current job title:  Executive Assistant/Office Manager

 

Industry:  Research & Development advancing into Manufacturing

 

Department:  Chairman’s Office

 

Years worked in this industry:  12

 

Years worked in this department:  10

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Solid administrative assistant training and experience.

 

Number of managers and/or staff supported:  1

 

Typical work hours:  8:00 - 5:00 PM

 

Weekends or overtime hours:  Yes to both, and no overtime pay.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $80,000

 

Benefits (direct or indirect):  Full benefits (4 weeks vacation, 401-K, generous holiday, sick time, health & disability insurance, etc.) No pension benefits other than 401-K.

 

Lingo you might hear in this industry: 

1) Photovoltaics (capturing the sun’s energy and converting into electricity)

 

2) Nickel Metal Hydride Battery (robust and environmentally friendly)

 

 Phase change technology (to replace Flash memory currently used in most computers).

 

A typical day on the job:  Chaotic and stressful.

 

Positive things about being an administrative professional in this industry:  Constantly learning about new technologies.

 

Negative things about being an administrative professional in this industry:  Company is operated in an amorphous manner.

 

Type of workspace/office:  cubicle

 

Primary responsibilities as an administrative professional in this position:  Supervising administrative clerical staff of 10; downloading chairman’s e-mail, prioritizing same and follow-up; compile and draft board book for our Board of Directors.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Experience; ability to keep an open mind to be able to work a wide variety of different personalities; discretion.

 

Office machines or equipment operated regularly:  Computer, copy machine, fax machine.

 

Technology (hard) skills used regularly:  Computer programs: Word Perfect, some PowerPoint, some Excel.

 

Critical soft skills:  Discretion, good communication, ability to multi-task.

 

Pace of this position:  Fast

 

Geographical region:  Northeast U.S.