Current job title: Executive Assistant
/ IT Analyst
Industry: Paper
Department: IT
Years worked in this industry: Less
than 1 year
Years worked in this department: Less
than 1 year
Special training or attributes needed or helpful to
get job in this industry (or specific department): Didn’t
need any specific “industry” knowledge, but rather, IT information.
Number of
managers and/or staff supported: 1
Typical work hours: 7am-4:30pm
Weekends or overtime hours: Yes, I have
more than 40 hours on a weekly basis and being a salaried employee no
overtime but flexible hours.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): $36,000 –
$42,000
Benefits (direct or indirect): Great
benefits! Health, life, STD, vacation, sick, flex spending.
Lingo you might hear in this industry:
VSM – Value stream mapping
kaizen – elimination of waste in processes
“Lean” – method of streamlining procedures and processes business wide
A typical day on the job: 7-8 catch up
with boss, 8-12 set up meetings or follow up on projects 12-1 lunch
(sometimes) 1-4:00 answer emails, more follow-up
Positive things about being an administrative
professional in this industry: Great strides in improving
existing procedures and creating new ones, the change is very exciting.
Negative things about being an administrative
professional in this industry: Never can tell where the paper
industry is going to go.
Type of workspace/office:
a niche in the wall
Primary responsibilities as an administrative
professional in this position:
1. Route vendors
2. Project follow-up
3. Manage boss’s calendar
4. Expense reports and routing
5. Setting up meetings and preparing my boss as well as other for the
meeting
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement: High
energy level, ability to think on your feet, knowledge of people and
computers
Office machines or equipment operated regularly:
Copy, fax, scanner, computer, printer
Technology (hard) skills used regularly:
MS programs such as Word, Excel, PowerPoint, Publisher, Visio, Access,
Outlook
Critical soft skills: The main soft
skill would be communication. I have to deal with everyone from the CEO of
the company to people in the internal divisions.
Pace of this position: Slow and boring to crazy-fast
[sometimes in one day]
Geographical region: Midwest U.S.
roduced by Karen Porter, The Administrative Professional Job Performance and Career Success Coach™ and Founder and President of The Effective Admin:
"My specialty is
serving administrative professionals like you with job performance and career
management advice. I have 24 years experience interacting with the 'real'
workplace and working administrative professionals."