Executive Assistant Job Description Paper Manufacturing

Current job title: Executive Assistant / IT Analyst

Industry: Paper

Department: IT

Years worked in this industry: Less than 1 year

Years worked in this department: Less than 1 year

Special training or attributes needed or helpful to get job in this industry (or specific department): Didn’t need any specific “industry” knowledge, but rather, IT information.

Number of managers and/or staff supported: 1

Typical work hours: 7am-4:30pm

Weekends or overtime hours: Yes, I have more than 40 hours on a weekly basis and being a salaried employee no overtime but flexible hours.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): $36,000 – $42,000

Benefits (direct or indirect): Great benefits! Health, life, STD, vacation, sick, flex spending.

Lingo you might hear in this industry:

VSM – Value stream mapping

kaizen – elimination of waste in processes

“Lean” – method of streamlining procedures and processes business wide

A typical day on the job: 7-8 catch up with boss, 8-12 set up meetings or follow up on projects 12-1 lunch (sometimes) 1-4:00 answer emails, more follow-up

Positive things about being an administrative professional in this industry: Great strides in improving existing procedures and creating new ones, the change is very exciting.

Negative things about being an administrative professional in this industry: Never can tell where the paper industry is going to go.

Type of workspace/office: a niche in the wall

Primary responsibilities as an administrative professional in this position:

1. Route vendors

2. Project follow-up

3. Manage boss’s calendar

4. Expense reports and routing

5. Setting up meetings and preparing my boss as well as other for the meeting

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: High energy level, ability to think on your feet, knowledge of people and computers

Office machines or equipment operated regularly: Copy, fax, scanner, computer, printer

Technology (hard) skills used regularly: MS programs such as Word, Excel, PowerPoint, Publisher, Visio, Access, Outlook

Critical soft skills: The main soft skill would be communication. I have to deal with everyone from the CEO of the company to people in the internal divisions.

Pace of this position: Slow and boring to crazy-fast [sometimes in one day]

Geographical region: Midwest U.S.