The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Government Related - Lobbying

Current job title:  Executive Assistant

 

Industry:  Lobbying

 

Department:  small company, no departments

 

Years worked in this industry:  15

 

Years worked in this department:  less than 1

 

Special training or attributes needed or helpful to get job in this industry (or specific department): 

 

Number of managers and/or staff supported:  3

 

Typical work hours:  8:30 – 5:30

 

Weekends or overtime hours:  Not usually, no

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $38,000 - $46,000

 

Benefits (direct or indirect): 

 

Lingo you might hear in this industry: 

1. Constituent = person living in the area that a senator or representative represents

2. Lobbyist – Company that represents clients to the legislature in order to get laws passed that will benefit the client

3. Lobbyist Agent – the actual person who works for the company doing the lobbying

 

A typical day on the job: 

8:30 a.m. – Check emails, update legislative dockets

9:30 a.m. – office work

Noon – lunch

1 p.m. – more office work

5:00 – 5:30 p.m. – go home

 

Positive things about being an administrative professional in this industry: 

1.  Recognition. If you do a good job, you’ll get praise and that always feels good.

2. Helping your executive. If you do a good job, your boss looks good and THAT always feels good!

3. Meeting people. Working around the capitol you get to meet a lot of people. And guess what? That feels good!

 

Negative things about being an administrative professional in this industry:  Sometimes you have to just sit back and cover the office when the rest of the staff is out enjoying golf, food and drink!

 

Type of workspace/office:  office

 

Primary responsibilities as an administrative professional in this position: 
1. Scheduling appointments

2. Planning meeting and events

3. Preparing expense reports

4. Tracking legislation

5. Keeping the office running smoothly, i.e. machines, supplies, etc.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: 

1. Confidentiality

2. Honesty

3. Hard-working

 

Office machines or equipment operated regularly:  Copier, fax, scanner, printer, computers

 

Technology (hard) skills used regularly:  Knowledge of many different computer programs such as Excel, Word, Photoshop, Outlook, Publisher

 

Critical soft skills:  Negotiating, good communication, YES. A pleasant voice and attitude, ability to be flexible. I work with legislators and must keep them happy.

 

Pace of this position:  average - fast

 

Geographical region:  Midwest U.S.