The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Nonprofit - Christian Ministry

Current job title:  Executive Assistant

 

Industry:  Christian Ministry

 

Department:  Finance and Administration

 

Years worked in this industry:  13

 

Years worked in this department:  8

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Overall high level of secretarial skills and years of secretarial experience.

 

Number of managers and/or staff supported:  4

 

Typical work hours:  7:45 to 4:30

 

Weekends or overtime hours:  I do not work weekends, but do typically work around two to three hours of overtime in an
80 hour pay period. Yes, I receive overtime pay.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $31,000 - $35,000

 

Benefits (direct or indirect):  Yes. Vacation leave, sick leave, medical, dental, vision, and retirement plans.

 

Lingo you might hear in this industry:  Repentance, Salvation, Sanctification.

 

A typical day on the job:  Send and answer e-mails and correspondence; answer phones; set meetings; keep calendars; order office supplies; run financial reports; filing; train staff on financial software program; Excel; Word; PowerPoint; Publisher; Visio; Outlook; PeopleSoft; Concur.

 

Positive things about being an administrative professional in this industry:  Prayer time every day; positive work environment; work that has eternal significance.

 

Negative things about being an administrative professional in this industry:  Ministry is totally reliant upon charitable contributions.

 

Type of workspace/office:  cubicle

 

Primary responsibilities as an administrative professional in this position:  See answer above to "a typical day on the job".

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Ability to work with multiple managers; strong organizational skills; flexibility; strong
secretarial skill set.

 

Office machines or equipment operated regularly:  Computer, phone, copier, printer, fax , calculator.

 

Technology (hard) skills used regularly:  Microsoft Word, Excel, Publisher, Visio, PowerPoint, Outlook, PeopleSoft, Concur.

 

Critical soft skills:  Excellent communication; organization; flexibility; working with multiple personalities.

 

Pace of this position:  Average, with spurts of fast.

 

Geographical region:  South U.S.