Executive Assistant Job Description Broadcasting

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description: Broadcasting

Current job title: Executive Assistant

Industry: Broadcasting

Department: General & Administrative

Years worked in this industry: 21

Years worked in this department: 3

Special training or attributes needed or helpful to get job in this industry (or specific department): When I started in television I was hired due to my personality and ability to interact with the public. My "people skills" have kept me in the business for two decades, and now I'm familiar with many of the contacts in the business.

Number of managers and/or staff supported: 1-2 (manager level)

Typical work hours: 8:30-5:30 unless there's a special event

Weekends or overtime hours: No weekends unless I'm at a station event, but I'm here late about every two weeks (sometimes as late as two hours, but that's unusual). And I don't get overtime.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): $30,000 - $40,000

Benefits (direct or indirect): Parent company does have good insurance benefits, a 401K, flex spending accounts, stock purchase, etc.,

Lingo you might hear in this industry:

ROS (Run of Station) -broadcasters are at liberty to air a show or commercial whenever they feel like it.

A spot - a commercial

Master or Master Control --- the place where switchers program what viewers see on air.

A typical day on the job: I answer lots of phone calls, assist in the mailroom, make sure the kitchen is stocked, plan events if needed, and generally try to keep things running smoothly. My boss is very self-sufficient and does most of his own emails. There's very little typing in this office.

Positive things about being an administrative professional in this industry: I work around creative people; It's rarely repetitive; it's a fun environment

Negative things about being an administrative professional in this industry: Because there are lots of creative folks, egos can get big; the industry is downsizing and people are getting laid off; stations have less independence, which leads to more frustration

Type of workspace/office: desk in open area (outside of manager's office)

Primary responsibilities as an administrative professional in this position: Answering phones; keeping things running smoothly; corralling department heads quickly (kind of like herding cats)

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Interpersonal skills, organization, good writing style

Office machines or equipment operated regularly: Typewriter (believe it or not-but just for labels) computer, fax, copier, phones

Technology (hard) skills used regularly: Word processing

Critical soft skills: Good people skills-I'm the "face" of the boss and must reflect him in a good light; organization-there's usually several things happening simultaneously; good phone skills; good writing skills - to assist in composing letters et al.

Pace of this position: slow

Geographical region: Southeast U.S.