Current job title: Executive Assistant
Industry: Finance - Auto
Department: Executive Department
President/CEO
Years worked in this industry: 6
Years worked in this department: 4
Special training or attributes needed or helpful to
get job in this industry (or specific department): Previous
experience supporting executives/department heads.
Number of
managers and/or staff supported: In this position I support
the President/CEO and as an offshoot of that I support all company
executives. (Only two other executive secretaries.)
Typical work hours: 7:30am to 5/5:30pm
Weekends or overtime hours: Do not get
paid overtime. Do not work weekends. Stay each day until needs of
executive are handled.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $60,000+
Benefits (direct or indirect): The
benefits are excellent full company paid medical, dental & vision
coverage, life insurance, 401K available, holidays and many company events
to participate in. Great company vehicle lease program.
Lingo you might hear in this industry:
Front-end = Sales & Marketing department, Credit buying department,
Funding department, Commercial Credit department those departments
responsible for handling financing before a loan is established.
Back-end = Customer Service department, Collections department, Payment
Processing department those departments responsible for handling the
consumer affairs after a loan is established.
Skip-tracing = tracking down a consumer who has a loan, is delinquent and
has disappeared.
A typical day on the job: Upon arrival
open computer system, check emails, check daily schedule for president,
pull any necessary paperwork, check daily schedule for myself, handle as
many quick, easy and simple projects as possible before other things
interrupt, there are daily, weekly and monthly tasks that are assigned to
specific days/dates, handle any requests/needs as they happen
.at end of
day print out next days schedule for president, line up things to be
done first thing in a.m.
Positive things about being an administrative
professional in this industry:
The opportunity to provide support to an executive to free up his time by
doing many of the day to day tasks and reporting.
The chance to make a positive impact on co-workers to create a pleasant,
fun work environment.
Personal satisfaction at having done a job to the best of my abilities.
Being able to use all the skills, talents and training I have to support
terrific people and help make them look great.
Negative things about being an administrative
professional in this industry: Dont think it is specific to
the industry the lack of engagement of people who are in a support
position they fill the chair from 8 to 5 no forward thinking no
planning ahead no initiative to do more than requested.
Type of workspace/office:
cubicle
Primary responsibilities as an administrative
professional in this position:
Calendaring appointments onetime meetings and on-going meetings.
Travel arrangements contact travel agency prepare agenda prepare
travel request and get signatures - put together folder with all necessary
paperwork and after the trip prepare the expense report.
Ad-hoc reports as required by executive.
Support and/or facilitate specific company initiatives: company picnic,
company newsletter, employee meetings.
Assist in various administrative functions such as: budget/PR/check
request processes, new hire preparation and orientation.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Individual must be able to multi-task and prioritize, interact with all
levels of management and must be flexible, able to switch gears and
maintain composure.
This position requires initiative and the ability to perform with little
or no direction.
Must possess superior organizational skills.
Internet research skills helpful.
Office machines or equipment operated regularly:
Desk PC, desk copier/printer/scanner, network copier/printer/scanner
Technology (hard) skills used regularly:
Full use of Microsoft Office programs (Word, Excel, PowerPoint, Publisher,
Outlook)
Critical soft skills: Communication
to receive and deliver messages in a clear, concise manner. Forward
Thinking to stay one step ahead of executive, anticipate their needs
Pace of this position: Varies by day and time of month
such as when reports are due versus average day-to-day pace
Geographical region: Southwest US
