Executive Assistant Job Description Member Association

Current job title: Executive Assistant

Industry: Member Association

Department: Executive Office

Years worked in this industry: 21

Years worked in this department: 11

Special training or attributes needed or helpful to get job in this industry (or specific department): No “special” training was required, however my years of experience in being an executive assistant and working for a non profit association certainly helped to land the position.

Number of managers and/or staff supported: 5

Typical work hours: 7am to 4:30 pm

Weekends or overtime hours: Occasionally and yes, I do get paid overtime.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): $46,000 to $50,000

Benefits (direct or indirect): I have excellent benefits - 3 weeks paid vacation, excellent health care, dental and vision, 401(k) with employer matching.

Lingo you might hear in this industry: Our members are growers, producers and ranchers, so you hear terms that relate to their situations, immigration reform, death tax, etc.

A typical day on the job: Answer phones, process daily mail, filing, expense reports, Excel spreadsheets

Positive things about being an administrative professional in this industry: Working to represent members best interest in regulatory and legislative arenas.

Negative things about being an administrative professional in this industry: Pretty much in the office all the time, can get kind of boring.

Type of workspace/office: Cubicle

Primary responsibilities as an administrative professional in this position: Answering telephones, completing expense reports, complete insurance claims for AD&D insurance

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Remember that the members always come first. Must be able to work closely with all levels of staff and to pay very, very close to detail.

Office machines or equipment operated regularly: Computer, scanner, printer, copier, fax machine

Technology (hard) skills used regularly: Constant use of computer and Microsoft Office software, Palm Pilot, Cell phone, desk top phones with conference calling

Critical soft skills: Good communication to talk to members as well as co-workers. Because of the many tasks I do each day, organization is extremely important. And so is to be open to change and constant learning.

Pace of this position: Slow to Average

Geographical region: Northwest U.S.