Information for administrative professionals, executive assistants and administrative assistants


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Featured Administrative Professional Job Description:  Association - Nonprofit


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Current job title:  Executive Administrative Associate

 

Industry:  Not for profit

 

Department:  Administration and Human Resources

 

Years worked in this industry:  3

 

Years worked in this department:  3

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Experience working with senior management

 

Number of managers and/or staff supported:  2

 

Typical work hours:  8:30 a.m. - 5:00 p.m.

 

Weekends or overtime hours:  Weekends - occasionally. Overtime 2-4 hours/week. Yes, I get paid overtime.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  Mid $30,000

 

Benefits (direct or indirect):  Healthcare, dental, retirement, 12 paid holidays/year

 

Lingo you might hear in this industry: 

Gala - fundraising, formal, social and business event


Heart Walk - fundraising walk-a-thon with health fair


Jump for Heart - fundraising jump rope event at elementary schools


Hoops for Heart - fundraising basketball event at elementary schools

 

A typical day on the job:  Executive calendar management, liaison between board of directors and executive vice president, meeting preparation (on-site and off-site)

 

Positive things about being an administrative professional in this industry:  Working with staff and volunteers who are passionate about heart health, heart research and heart education for various communities

 

Negative things about being an administrative professional in this industry:  Pay scale is usually lower than in the for-profit industry

 

Type of workspace/office:  Office

 

Primary responsibilities as an administrative professional in this position: 

Executive Calendar Management
Meeting Preparation
Communication with board of directors
Communication with senior management

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Experience in an executive environment, attention to detail, taking minutes at board meetings

 

Office machines or equipment operated regularly:  Computer, fax, copier, printer, binding machine

 

Technology (hard) skills used regularly:  Outlook, Word, Excel and PowerPoint

 

Critical soft skills: 

Negotiating rates with meeting sites


Communication with executives (oral and written)


Professionalism with executives (face-to-face, phone skills, written communication


Attention to detail - meeting preparation, word processing

 

Pace of this position:  Fast paced 80% of the year

 

Geographical region:  Northeast U.S.


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