Executive Administrative Associate Job Description Nonprofit

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description: Association - Nonprofit

Current job title: Executive Administrative Associate

Industry: Not for profit

Department: Administration and Human Resources

Years worked in this industry: 3

Years worked in this department: 3

Special training or attributes needed or helpful to get job in this industry (or specific department): Experience working with senior management

Number of managers and/or staff supported: 2

Typical work hours: 8:30 a.m. - 5:00 p.m.

Weekends or overtime hours: Weekends - occasionally. Overtime 2-4 hours/week. Yes, I get paid overtime.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): Mid $30,000

Benefits (direct or indirect): Healthcare, dental, retirement, 12 paid holidays/year

Lingo you might hear in this industry:

Gala - fundraising, formal, social and business event

Heart Walk - fundraising walk-a-thon with health fair

Jump for Heart - fundraising jump rope event at elementary schools

Hoops for Heart - fundraising basketball event at elementary schools

A typical day on the job: Executive calendar management, liaison between board of directors and executive vice president, meeting preparation (on-site and off-site)

Positive things about being an administrative professional in this industry: Working with staff and volunteers who are passionate about heart health, heart research and heart education for various communities

Negative things about being an administrative professional in this industry: Pay scale is usually lower than in the for-profit industry

Type of workspace/office: Office

Primary responsibilities as an administrative professional in this position:

Executive Calendar Management
Meeting Preparation
Communication with board of directors
Communication with senior management

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Experience in an executive environment, attention to detail, taking minutes at board meetings

Office machines or equipment operated regularly: Computer, fax, copier, printer, binding machine

Technology (hard) skills used regularly: Outlook, Word, Excel and PowerPoint

Critical soft skills:

Negotiating rates with meeting sites

Communication with executives (oral and written)

Professionalism with executives (face-to-face, phone skills, written communication

Attention to detail - meeting preparation, word processing

Pace of this position: Fast paced 80% of the year

Geographical region: Northeast U.S.