Executive Administrative Assistant Job Description Securities

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily.

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Featured Administrative Professional Job Description: Financial - Securities

Current job title: Executive Administrative Assistant

Industry: Banking/Financial

Department: Securities

Years worked in this industry: 4

Years worked in this department: 2

Special training or attributes needed or helpful to get job in this industry (or specific department): Needed to get an understanding of what department did and terms used.

Number of managers and/or staff supported: 9 (including full-time and part-time)

Typical work hours: 7:30am to 4pm

Weekends or overtime hours: Overtime yes, and yes paid overtime

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $58,000

Benefits (direct or indirect): Very good benefits: Medical, dental, vision, 10 days vacation, 6 sick days, 1 floating holiday and 2 personal days

Lingo you might hear in this industry:

A typical day on the job: Arrange travel, meetings, phones, reconcile expenses,

Positive things about being an administrative professional in this industry:

Negative things about being an administrative professional in this industry: Not always utilized to the fullest.

Type of workspace/office: cubicle

Primary responsibilities as an administrative professional in this position: Phones, arrange travel, reconciling expenses, managing calendars, work on various projects, internet research

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Great on phone, quick at learning various databases (company and other and if setting up for someone else ask lots of questions as to what exactly they need so they obtain the information) good computer skills, work with little or not supervision, detailed

Office machines or equipment operated regularly: Computer, fax, copiers, scanner

Technology (hard) skills used regularly:

Critical soft skills: Good communication and ability to interface at all levels from janitor to executives. Good communication so as to understand exactly what is needed by the requestor.

Pace of this position: Average

Geographical region: Southwest U.S.