Executive Administrative Assistant Job Description Pharmaceutical

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Featured Administrative Professional Job Description: Pharmaceutical

Current job title: Executive Administrative Assistant

Industry: pharmaceutical

Department: research

Years worked in this industry: 15

Years worked in this department: 1

Special training or attributes needed or helpful to get job in this industry (or specific department): Attributes – need discretion due to highly confidential materials

Number of managers and/or staff supported: 5

Typical work hours: 8:00am – 4:30pm

Weekends or overtime hours: No

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $50,000

Benefits (direct or indirect): Good medical benefits; discounts on company products.

Lingo you might hear in this industry:

A typical day on the job: Extensive meeting planning, travel arrangements, process expense reports and follow up on payment.

Positive things about being an administrative professional in this industry: At times, you can work at your own pace. Job is not very stressful.

Negative things about being an administrative professional in this industry: Sometimes individuals don’t understand the extent of your work or what is really required to “get the job done”.

Type of workspace/office: Cubicle

Primary responsibilities as an administrative professional in this position: Extensive meeting planning, travel arrangements, process expense reports and follow up on payment, prepare reports and documents; maintain highly confidential files.

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:

1. Extensive knowledge of Outlook (for meeting planning).

2. Need a certain degree of discretion due to confidential nature of work.

3. Ability to prioritize workload (support 5 individuals).

Office machines or equipment operated regularly: computer, fax machine, copy machine

Technology (hard) skills used regularly: Outlook

Critical soft skills: Good communication since it leads to better teamwork.

Pace of this position: Average

Geographical region: Northeast U.S.