Executive Administrative Assistant Job Description Manufacturing Automotive

Current job title: Executive Administrative Assistant

Industry: Automotive

Department: Executive Offices

Years worked in this industry: 7

Years worked in this department: 3

Special training or attributes needed or helpful to get job in this industry (or specific department): Basic knowledge and general experience as an admin.

Number of managers and/or staff supported: 2

Typical work hours: Normally 8-5pm.

Weekends or overtime hours: During [a certain period every year], I am required to be available 24/7. There have been times when I have received calls later in the evening for general info. I also give my boss “wake-up” calls when he has an early meeting and/or flight. I do not receive paid overtime, but my boss is very generous with time off.

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.): approx. $50,000 ( plus bonus)

Benefits (direct or indirect): This year, due to the financial constraints on all automotive companies, we are being asked to contribute toward medical. We also have access to Vision, Dental and AFLAC. We have 401k w/50% company match up to 5%

Lingo you might hear in this industry:

SOP or Job 1 – This stands for Start of Production and is when a new auto platform officially “launches”. As an automotive supplier, you will fill orders prior to this, but SOP is the “big day”.

Big 3 – DaimlerChrysler, General Motors & Ford.

Transplants – these are the non-US auto manufacturers (ie. Toyota, Honda, VW)

A typical day on the job: Scheduling meetings, travel, tracking down my boss for other people, covering for him (smile). I also serve as his personal assistant, so I pay his bills, manage the caretaker of his home, coordinate service & repair at both homes.

Positive things about being an administrative professional in this industry: I don’t know that there is anything different as far as the automotive industry. [My boss knows a lot of celebrities and therefore] I get the opportunity to meet and speak with numerous other celebrities.

Negative things about being an administrative professional in this industry: Once again, I can’t say that there is anything negative specific to the automotive industry.

Type of workspace/office: office (with window)

Primary responsibilities as an administrative professional in this position: Calendar Management, Travel, Home Maintenance, Marketing Presentations, Event Planning

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: Strong communication skills, Strong PowerPoint skills, and organization

Office machines or equipment operated regularly: Laptop, Blackberry, fax machine, copier, comb binder

Technology (hard) skills used regularly: MS Office

Critical soft skills: Communication skills are critical. I am dealing with everyone from the plant floor to [celebrities].

Pace of this position: Mostly average (however during certain times of the year it can get crazy!)

Geographical region: Midwest U.S.