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Featured Administrative Professional Job Description:  Higher Education

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Current job title:  Clerical Assistant III

 

Industry:  Higher Education

 

Department:  Research Support

 

Years worked in this industry:  26

 

Years worked in this department:  26

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Secretarial training, detail oriented, self-motivated, can work with little supervision

 

Number of managers and/or staff supported:  one school in the college

 

Typical work hours:  7 am – 3 pm

 

Weekends or overtime hours:  No

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $25,000-$32,000

 

Benefits (direct or indirect):  Flexible schedule, health/dental insurance, sick/vacation days, up to 18 hrs a year of college-credit at half price.

 

Lingo you might hear in this industry: 

 

A typical day on the job:  Proofreading, typing, editing, running focus (database) reports

 

Positive things about being an administrative professional in this industry:  Flexibility of hours, relaxed atmosphere, college campus atmosphere

 

Negative things about being an administrative professional in this industry:  Haven’t found any negative things in the 26 years (that’s why I’m still here)!

 

Type of workspace/office:  office

 

Primary responsibilities as an administrative professional in this position: 

Editing/proofreading manuscripts for journal publication

Updating all faculty vitae for administrative purposes

Updating and producing address labels/envelopes from database

Running requested focus reports

Creating figures and tables for manuscripts

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: 

Able to work on your own and prioritize

Able to work with all types of people to achieve desired results

Very detailed oriented

 

Office machines or equipment operated regularly:  Computer, scanner, printer, fax, copier, transcription machine, telephone

 

Technology (hard) skills used regularly: 

Word processing
Scanning
Spreadsheet
Database

 

Critical soft skills:  Get along with all personality types. Able to meet deadlines for all faculty which requires prioritizing and negotiating.

 

Pace of this position:  Average

 

Geographical region:  Midwest U.S.