Current job title: Assistant to
Director
Industry: Higher Education
Department: Communications and Regional
Programs
Years worked in this industry: 7
Years worked in this department: 1
Special training or attributes needed or helpful to
get job in this industry (or specific department): Art degree
helped; some fiscal training was important
Number of
managers and/or staff supported: 7
Typical work hours: 8 to 5
Weekends or overtime hours:
Rarely….yes, however I usually take comp time.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.):
Benefits (direct or indirect):
Yes, health care, tuition rebate
Lingo you might hear in this industry:
cultivation – educating and enlightening donors about programs,
scholarships and university needs.
Solitcitation – asking prepared donor for funds toward a specific targeted
goal
Prospect – identified donors who have additional giving potential
A typical day on the job: Donor
research, answering boss’s rolled-over phone calls, filing donor activity
reports, writing researched articles for giving reports, filing fiscal
reports, requisitions and orders for department, making travel
arrangements and completing expense reports, arranging meetings and
events, filing and organizing, keeping boss’s calendars and schedules,
interoffice communication and planning, attending meetings, taking notes,
keeping of departmental task list and changes, creating presentations,
some human resource duties related to specific department.
Positive things about being an administrative
professional in this industry: Certain degree of autonomy,
fairly relaxed atmosphere, well-educated co-workers
Negative things about being an administrative
professional in this industry: Lower pay than corporate
counterparts
Type of workspace/office:
cubicle
Primary responsibilities as an administrative
professional in this position: Fiscal reports, travel
arrangements, expense reports, creating presentations, calendars
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Self-starter, organized, able to prioritize
Office machines or equipment operated regularly:
Fax, computer, printer, binding machine, scanner, calculator
Technology (hard) skills used regularly:
Typing, word processing, presentation software, excel
Critical soft skills:
Good communication, diplomacy, flexibility
Pace of this position: average
Geographical region: Midwest U.S.
Karen Porter, The Administrative Professional Job Performance and Career Success Coach™