The Effective Admin

Karen Porter, The Administrative Professional Job Performance and Career Success Coach

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Education-Schools


 

Current job title:  Administrative Assistant

 

Industry:  Education

 

Department:  Secretarial

 

Years worked in this industry:  9

 

Years worked in this department:  Less than 1 year

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  I needed to have computer skills in Word and Excel. I was familiar with the student and finance software we use because of my previous position in the district. My people skills were not required but were what helped me to get the position.

 

Number of managers and/or staff supported:  1

 

Typical work hours:  8:30 – 4:30 Monday through Friday but I am usually here longer every day.

 

Weekends or overtime hours: 

Yes I do work overtime but I do not get paid for it.

 

Twice a month I am here for Board meetings in the evening and they usually run about three hours per meeting.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):   $39,500 - $40,800

 

Benefits (direct or indirect):  We have health insurance, paid holidays and 20 days vacation per year, sick time that is earned at 8.6667 hours per month and can accumulate them up to 1872 hours, emergency leave, membership to one professional organization, term life insurance, retirement funds, and long term disability insurance.

 

Lingo you might hear in this industry:  The education industry often uses acronyms for programs and funding they may use. Example: ADM (average daily membership), PERA (Public Employees Retirement Association), SEE (Schools for Equity in Education)

 

A typical day on the job:  Something different is always going on.

 

Positive things about being an administrative professional in this industry:  The opportunity to learn is always there. The people I work with are very much like family. The more I learn, the more I become the “go to” person and I am able to help others and I like that a lot.

 

Negative things about being an administrative professional in this industry:  We are ruled by public opinion and rely on their vote for things we need. When things don’t go well, we are always the ones at fault.

 

Type of workspace/office:  open area

 

Primary responsibilities as an administrative professional in this position:  Taking care of Board meeting minutes. Supplying the board members with the information needed for all meetings. Correspondence for the Superintendent. Contracts for our certified staff.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Computer skills. Telephone etiquette. Ability to keep things confidential.

 

Office machines or equipment operated regularly:  Computers, faxes, copiers, phone system, postage machines.

 

Technology (hard) skills used regularly:  We have a very old phone system and I am responsible for keeping things going and doing as much on my own before calling in a repairman is a big part of it. Creating reports off of our software for students and staff.

 

Critical soft skills:  Communicating is very critical to my job. I am very often the first person to meet or speak to on the phone for most people. We are dealing with their children and that can be a very touchy subject for parents. I am also the person that deals with the staff before they get to the superintendent.

 

Pace of this position:  Mostly fast (summer is average)

 

Geographical region:  Central U.S.


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