The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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SURVEYS FOR ADMINISTRATIVE PROFESSIONALS ONLY

[ Have you saved the company money? ] [ Do admins benefit by or need college degrees? ]

Featured Administrative Professional Job Description:  Pharmaceutical

Current job title:  Administrative Associate

 

Industry:  Pharmaceutical

 

Department:  Research

 

Years worked in this industry:  18

 

Years worked in this department:  9

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Some hard skills. Competency, Clarity, Customer Service skills, Interpersonal Skills

 

Number of managers and/or staff supported:  28

 

Typical work hours:  7:30 to 4pm

 

Weekends or overtime hours:  When necessary and yes I do get paid.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  $33,000 – $51,000

 

Benefits (direct or indirect):  Medical, Dental, Vision Long and Short Term, Voluntary & Involuntary Insurance

 

Lingo you might hear in this industry: 

(RSV) Respiratory Syncytial Virus—The most important cause of viral lower respiratory tract disease in infants and children worldwide. RSV is spread easily by physical contact. Touching, kissing, and shaking hands with an infected person can spread RSV.

(HPIVs) Human parainfluenza viruses are a group of four distinct serotypes of singled strand, RNA viruses. The are the second most common cause of lower respiratory tract infection in smaller children.
 

Staph-- Staphylococci are spherical, gram positive bacteria of the micrococcaceae family. They are found primarily on the skin and in the mucous membranes of humans and other warm-blooded animals, and aggregate into small, grape-like clumps.

 

A typical day on the job:  It varies, however most days are extremely busy.

 

Positive things about being an administrative professional in this industry:  Getting respect from colleagues and upper management, getting recognized for job performance and being recognized by the company/department on Administrative Professionals Day.

 

Negative things about being an administrative professional in this industry:  Promotional ladder is medium. There’s not much room for growth within the department.

 

Type of workspace/office:  cubicle

 

Primary responsibilities as an administrative professional in this position:  Personnel coordinator, Video Conference setup, conference rooms scheduling, WebEx, office supplies purchases, travel arrangements, expense reports and Patent/Publication Approval Coordinator just to name a few.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Excellent communication skills, knowledgeable of most frequently used software application for today’s office environment, be very efficient and a self-starter.

 

Office machines or equipment operated regularly:  computer, Fax, multifunction copiers, printers, scanner.

 

Technology (hard) skills used regularly:  Word, PowerPoint, Excel, FileMaker Pro and Adobe Acrobat.

 

Critical soft skills: 

Communication is critical for implementing and carrying out details. E-mails and phone are also tools I use to communicate with everyday.

Listening skills: follow through on what was delegated is very important for job completion.

 

Pace of this position:  Fast

 

Geographical region:   Northeast U.S.