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Featured Administrative Professional Job Description:  Education - Schools

Current job title:  Administrative Secretary

 

Industry:  Educational

 

Department:  Facilities

 

Years worked in this industry:  22

 

Years worked in this department:  9

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  No special training; however with experience comes knowledge. Overtime I’ve gained knowledge in all aspects of facility management.

 

Number of managers and/or staff supported:  9

 

Typical work hours:   7:30 – 4:00

 

Weekends or overtime hours:  No overtime.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $35,000

 

Benefits (direct or indirect):  Wonderful benefits

 

Lingo you might hear in this industry: 

AHERA (Asbestos Hazard Emergency Response Act)

IAQ (Indoor Air Quality)

Performance Contracting.

 

A typical day on the job:  What may start out as business as usual can turn into a whirlwind of activity with one phone call to my office. We must be ready to react to any given situation at any of our sites in an emergency situation.

 

Positive things about being an administrative professional in this industry: 

1) Learning something new

2) Meeting many people

 

Negative things about being an administrative professional in this industry: 

1) Office politics

2) “Babysitting” grown men

 

Type of workspace/office:  office (shares with 1 person)

 

Primary responsibilities as an administrative professional in this position: 

1) Compiling reports

2) Handling all correspondence

3) Maintaining all training records

4) Arranging meetings, luncheons, etc.

5) Assigning jobs to the appropriate supervisor.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: 

1) Sense of humor

2) Professionalism

3) Good work ethic

 

Office machines or equipment operated regularly:  Printers, Computers, Intercoms

 

Technology (hard) skills used regularly:  Excel, Work, Publishing, etc.

 

Critical soft skills: 

Communication – it’s the key to any successful position

 

Directness – there’s no miscommunication regarding the needs of any particular job assignment.

 

Pace of this position:  Average

 

Geographical region:  East U.S.

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