The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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[ Have you saved the company money? ] [ Do admins benefit by or need college degrees? ]

Featured Administrative Professional Job Description:  Manufacturing

Current job title:  Administrative Coordinator

 

Industry:  Manufacturing

 

Department:  President

 

Years worked in this industry:  less than 2

 

Years worked in this department:  less than 2

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Willing to work part-time

 

Number of managers and/or staff supported:  7

 

Typical work hours:  6am to 3pm

 

Weekends or overtime hours:  Yes If so, how often (And do you get paid overtime for it)? 3 to 4 days a week, yes I get paid overtime.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $18.00/hour

 

Benefits (direct or indirect):  Yes.  Healthcare is paid for (this year it will end), 3 weeks vacation. I have the ability to work from home. Work schedule is very flexible. Travel.

 

Lingo you might hear in this industry: 

 

A typical day on the job:  Answering emails, voicemails, setting up conference room and videoconference, teleconference. Schedule meeting for president.

 

Positive things about being an administrative professional in this industry:  Work on my own, work various – it is never the same, able to help others.

 

Negative things about being an administrative professional in this industry:  Job is never done, staff depends on you

 

Type of workspace/office:  open space

 

Primary responsibilities as an administrative professional in this position: 

1. Provide executive administrative support for the president including: maintaining calendar, assisting in all communication and scheduling conference calls, meetings and video conferences with team, vendors and agencies, and support of Management Team Meeting.

2. Serve as the centralized contact point for the office/team by receiving and forwarding messages and arranging appointments

3. Maintain the corporate calendar

4. Organize meetings for associate of presentations for:
Team Meetings
Board meetings
Quarterly Global Team meeting
Sub-team meeting.

5. Provide Personnel administrative services including offer letters, organizational charts, associate announcements. Manage P & O system, interacting with Central Services. Coordinate annual wage surveys.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Willingness to be flexible, 20% travel required, Fast pace environment.

 

Office machines or equipment operated regularly:  Computer, phone, fax

 

Technology (hard) skills used regularly:  Ebuy (P.O. program for purchase vendor services and product)

 

Critical soft skills:  People skills & good communication. Why? I talk to the public and I need be able to explain to them what we are about and transfer them to the appropriate person to talk to. Also, good communication skills are needed within our management group. The president of our company requires the team to be in meetings, which involves different time zones. I need to make sure I relate this to the team.

 

Pace of this position:  Fast

 

Geographical region:  West