Current job title: Administrative
Coordinator
Industry: Manufacturing
Department: President
Years worked in this industry: less
than 2
Years worked in this department: less
than 2
Special training or attributes needed or helpful to
get job in this industry (or specific department): Willing to
work part-time
Number of
managers and/or staff supported: 7
Typical work hours: 6am to 3pm
Weekends or overtime hours: Yes If so,
how often (And do you get paid overtime for it)? 3 to 4 days a week, yes I
get paid overtime.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $18.00/hour
Benefits (direct or indirect): Yes. Healthcare is paid for (this year it will end), 3 weeks
vacation. I have the ability to work from home. Work schedule is very
flexible. Travel.
Lingo you might hear in this industry:
A typical day on the job: Answering
emails, voicemails, setting up conference room and videoconference,
teleconference. Schedule meeting for president.
Positive things about being an administrative
professional in this industry: Work on my own, work various –
it is never the same, able to help others.
Negative things about being an administrative
professional in this industry: Job is never done, staff
depends on you
Type of workspace/office:
open space
Primary responsibilities as an administrative
professional in this position:
1. Provide executive
administrative support for the president including: maintaining calendar,
assisting in all communication and scheduling conference calls, meetings
and video conferences with team, vendors and agencies, and support of
Management Team Meeting.
2. Serve as the centralized contact point for the office/team by receiving
and forwarding messages and arranging appointments
3. Maintain the corporate calendar
4. Organize meetings for associate of presentations for:
Team Meetings
Board meetings
Quarterly Global Team meeting
Sub-team meeting.
5. Provide Personnel administrative services including offer letters,
organizational charts, associate announcements. Manage P &
O system, interacting with Central Services. Coordinate annual wage
surveys.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Willingness to be flexible, 20% travel required, Fast pace environment.
Office machines or equipment operated regularly:
Computer, phone, fax
Technology (hard) skills used regularly:
Ebuy (P.O. program for purchase vendor services and product)
Critical soft skills: People skills &
good communication. Why? I talk to the public and I need be able to
explain to them what we are about and transfer them to the appropriate
person to talk to. Also, good communication skills are needed within our
management group. The president of our company requires the team to be in
meetings, which involves different time zones. I need to make sure I
relate this to the team.
Pace of this position: Fast
Geographical region: West
roduced by Karen Porter, The Administrative Professional Job Performance and Career Success Coach™ and Founder and President of The Effective Admin:
"My specialty is
serving administrative professionals like you with job performance and career
management advice. I have 24 years experience interacting with the 'real'
workplace and working administrative professionals."