Current job title: Administrative
Coordinator
Industry: Education
Department: Athletics
Years worked in this industry: 9
Years worked in this department: 9
Special training or attributes needed or helpful to
get job in this industry (or specific department): Knowledge
of sports
Number of
managers and/or staff supported: 6
Typical work hours: 8:30 – 5:00
Weekends or overtime hours: Yes –
mainly during fall when most of the sports are in season, less in spring
and summer. Most of our tournaments are in the fall although there are
some spring tournaments. I do get paid overtime.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): $11.75/hour -
$17.60/hour
Benefits (direct or indirect): Medical,
dental, vision, legal, retirement & 401K; flex plan, tickets to athletic
games
Lingo you might hear in this industry:
ACC (Atlantic Coast Conference) – conference that [we] participate in
NLI (National Letter of Intent)
Sears Cup (standings among other Division I schools)
A typical day on the job: Pickup, sort
and distribute mail; copy and submit invoices; check e-mails and voice
mail; update information on personnel database; because we’re in the
process of renovating offices I’m dealing with contractors and workers;
file; correspondence; print credentials and parking passes and laminate;
make signs and laminate; copy and bind manuals; research internet for
information; update staff directories and distribute; post job openings on
University website; schedule meetings, meetings & more meetings; take
notes at meetings; prepare new forms for upcoming year; update master
calendar for upcoming year.
Because I am a member of the International Association of Administrative
Professionals (I’m the publications director), I work on our chapter
newsletter, update chapter directory, update chapter website, produce
chapter brochure and print items as needed. One of the goals for my job is
to be member of this organization, which I have for two years, so I am
allowed to work on things during work time as needed.
Positive things about being an administrative
professional in this industry:
1. The environment in
athletics is like a big family.
2. I love having a variety of things to do; not just the same old routine
every day.
3. The responsibilities I have and the respect I get from my co-workers.
Negative things about being an administrative
professional in this industry:
1. It sometimes seems like the
work never ends because the work load is so high.
2. Other support staff feels like I put to much time into my job and shouldn’t work the overtime that I do.
Type of workspace/office:
lobby
Primary responsibilities as an administrative
professional in this position:
1. Serve as office manager for
administration, operations and special projects/HR administrators.
Initiative and judgment to prioritize, plan and organize a smooth office
operation.
2. Interprets policies and procedures of operations and personnel matters
providing authoritative answers for student-athletes, University
personnel, alumni, vendors, new personnel and general public.
3. Assists with athletic special events to include planning; producing
flyers, brochures, and operations manuals; scheduling meetings,
coordinates hospitality areas at tournaments.
4. Handles and processes confidential records, files, information and
phone messages regarding personnel issues, salaries, employee and student
disciplinary actions.
5. Maintains department personnel database to include adding new hires,
terminations, updating information on current employees. Prepares
personnel letters and contracts. Updates athletic department’s staff
directories.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
1.
Proficiency in Microsoft Office, internet and e-mail.
2. Excellent interpersonal and organizational skills with the ability to
organize workflow and coordinate activities and prioritize workload.
3. Knowledge of office management techniques with the ability to research
and resolve office management and questions.
Office machines or equipment operated regularly:
1. Computer
2. Laminator
3. Binding machine
4. Color printer/copier
5. Adding machine
Technology (hard) skills used regularly:
1. Ability to operate all office machinery (copier, printer, laminator,
binding machine)
2. Must be proficient in all Microsoft Office software to include
Publisher, Photoshop, and Internet
Critical soft skills:
1. Organizational
skills
2. Interpersonal skills (I deal daily with staff members, University
personnel, students and student-athletes, and vendors)
3. Knowledge of office management techniques (I work in a suite with six
people that I support and management the day-to-day operations of the
suite)
4. Ability to organize workflow, prioritize workload and coordinate
activities
5. Ability to manage and maintain confidential information.
6. Ability to analyze and interpret policy and procedural questions.
Pace of this position: Fast
Geographical region: Southeast U.S.
