Current job title: Administrative
Assistant
Industry: Museum
Department: All
Years worked in this industry: 3
Years worked in this department: 3
Special training or attributes needed or helpful to
get job in this industry (or specific department): Previous
job experience helped me get this job. My previous position was an office
manager/bookkeeper for a [person] who owned and operated six businesses
out of one office. So the many, many, many tasks performed really helped
in my organizational skills, not to mention my typing and computer skills.
Number of
managers and/or staff supported: 1 executive director plus 15
member Board of Directors
Typical work hours: 8:30 to 5:00 M-F
Weekends or overtime hours: During the
summer I work rotating weekends of 10-4 Sat & 1-4 Sun. If overtime is
worked, yes I get paid for it---[but instead usually] I get time off during the week so I dont go over 40
hours.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx.
$11/hour
Benefits (direct or indirect): A
flexible schedule, and I get to meet new people all the time
Lingo you might hear in this industry:
Inductees/Honorees Each year we select 15 individuals who have
represented and contributed to the way of life in our state.
Honorarium One way a person (usually an inductee) gives and supports the
organization. This is a set financial amount.
Nominations The forms filled out by others to suggest a candidate to
become an inductee.
A typical day on the job: A typical day
includes answer phones, run the gift shop, prepare financial
numbers/reports, prepare correspondence, manage the details of anything.
You name it I do it.
Positive things about being an administrative
professional in this industry: I am extremely depended on.
Negative things about being an administrative
professional in this industry: I am overly depended upon.
Type of workspace/office:
office [but fills in at reception desk as greeter for recently vacated
position not filled yet]
Primary responsibilities as an administrative
professional in this position:
Day to Day Bookkeeping
Correspondence to members and inductees
Keep everything running smoothly
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Proficient computer skills
Problem solving skills
Writing skills
Office machines or equipment operated regularly:
Phone, fax, copier, answering machine, computers, ten key calculator, cash
register, tv, vcr, pop machine (gotta have the caffeine!)
Technology (hard) skills used regularly:
Accounting for the reports to the board
Design & layout learned on the job for anything we publish
(invitations & magazine)
Critical soft skills: Yes and yes,
dealing with people most of the time one needs those skills to just
interact with anyone.
Pace of this position: Lightning speed
Geographical region: Central United
States
Karen Porter, The Administrative Professional Job Performance and Career Success Coach