Current job title: Administrative
Assistant
Industry: Molding and Tooling
Department: Human Resources, Finance,
MIS, Director of Operations
Years worked in this industry: Almost 2
years
Years worked in this department: Less
than 1 year
Special training or attributes needed or helpful to
get job in this industry (or specific department): I began
working for this company in the C/S department. In this roll I
demonstrated a strong organizational side and attention to detail, which
helped point out and correct many issues. This company never had an
"admin" before and asked if I could do it because I have had experience in
the position before.
Number of
managers and/or staff supported: Since I don't have an
"official" job description yet, I basically report to all managers (about
12 people), and assist others within the various departments.
Typical work hours: 8-4:30
Weekends or overtime hours: Yes, some
overtime (depending on department needs) and yes, paid overtime after 40 hours)
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $30,000
Benefits (direct or indirect): Awesome
benefits! Fully paid medical and dental, zero co-pay, 10 days paid time
off per year, incredible company parties twice per year.
Lingo you might hear in this industry:
CounterView (monitors mold usage by tracking activity for the life of the
tool)
Side Locks (positive guidance between cavities and cores)
Taper Locks (provide alignment of cavities and cores).
A typical day on the job: Never
"typical". Since I report to several departments, every day is different
dependant on which department needs me more for the day. Since I have also
been cross-trained, I am also back-up to C/S and Credit & Collections.
Positive things about being an administrative
professional in this industry:
Negative things about being an administrative
professional in this industry:
Type of workspace/office:
I am also the receptionist, so it is all open.
Primary responsibilities as an administrative
professional in this position: Preparing the audit binder,
risk management/maintenance of agreements (lease, distributor, etc),
organizing corporate files (1st time this has been done for this
company!), maintain corporate vehicles, meeting and travel arrangement,
etc.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Flexibility, organization skills, and an easy-going temperament.
Office machines or equipment operated regularly:
Fax, copier, printer, scanner, phones, computer…everything!
Technology (hard) skills used regularly:
Typing, MS Word, Excel, PowerPoint, GroupWise, Internet.
Critical soft skills: Ability to "stop,
drop and roll" (stop and drop what you're doing to take on something more
critical, and roll with the punches. Why - because my functions change on
a daily basis. I never know who will be directing me from day-to-day, and
I have been directed to change or stop mid-stream. Also, good
communication skills in order to hand off projects when it's requested
that I switch priorities.
Pace of this position: Usually fast.
Geographical region: Midwest U.S.
Karen Porter, The Administrative Professional Job Performance and Career Success Coach™