Current job title: Human Resource
Administrative Assistant
Industry: Medical
Department: Human Resource
Years worked in this industry: Less
than 4
Years worked in this department: 1
Special training or attributes needed or helpful to
get job in this industry (or specific department): When I was
given this position I read books pertaining to human resources to help
guide me in understanding what needed to be done.
Number of
managers and/or staff supported: 3 managers and 24 staff
members.
Typical work hours: 8:00a.m. to
5:30p.m.
Weekends or overtime hours: I do not
work weekends but do have to work about 2 ˝ hours overtime per week.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $25,000
Benefits (direct or indirect): My
company does not provide benefits at this time.
Lingo you might hear in this industry:
Hippa compliance, chart audits and silent PPO’s.
A typical day on the job: I typically
manage employee schedules, time sheets and payroll. Credentialing issues
for our doctors. I also might need to handle travel arrangements for our
doctors or I may have an employee come in with a problem that they need
help with. I order supplies for our clinic and manage vendors who come in
to deliver.
Positive things about being an administrative
professional in this industry: There is never a dull moment.
I am constantly challenged to find ways to complete tasks better and
faster.
Negative things about being an administrative
professional in this industry: I am often stressed due to
multiple bosses assigning tasks to me that they want completed
immediately.
Type of workspace/office:
office (share with one clerk)
Primary responsibilities as an administrative
professional in this position:
Employee Scheduling and time
sheet management
Payroll
Credentialing
Problem Solving
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Superb organizational Skills
Able to juggle multiple tasks while continuing to
smile.
Office machines or equipment operated regularly:
Computer, Copier, Fax
Technology (hard) skills used regularly:
I have to complete online applications for our doctors to stay
credentialed with our local hospitals and insurance companies. I have to
have excellent computer skills in able to do this correctly.
Critical soft skills: I work with
foreign doctors so I must concentrate on listening to them so that I
understand exactly what they are wanting me to accomplish.
Pace of this position: Fast
Geographical region: South U.S.
Karen Porter, The Administrative Professional Job Performance and Career Success Coach™