The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Construction 

Current job title:  Administrative Assistant/ Project Coordinator

 

Industry:   General Contractor

 

Department:  Project Coordinating

 

Years worked in this industry:  20

 

Years worked in this department:  6

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  NO

 

Number of managers and/or staff supported:  5

 

Typical work hours:   7AM – 5 PM Mon-Thu, Fri 8AM-12NOON (summer)

 

Weekends or overtime hours:  Occasionally. Yes I get paid time and a half for anything over 40 hours

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):   approx. $34,000

 

Benefits (direct or indirect):  Health, 401K, profit sharing, bonuses

 

Lingo you might hear in this industry:  

RFI = Request for information (asking the architect questions regarding building a project)

 

A typical day on the job:  Typing any paperwork from the beginning of a project to the close out of a project.

 

Positive things about being an administrative professional in this industry:  Variety of tasks (never get bored)

 

Negative things about being an administrative professional in this industry:  I don't feel the salary is sufficient for the amount of work I do.

 

Type of workspace/office:  cubicles (to accommodate more employees)

 

Primary responsibilities as an administrative professional in this position:  owner contracts, subcontractors contracts, meeting minutes

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: 

Multitask

Can deal with many different personalities

 

Office machines or equipment operated regularly:  computer, scanner, fax, copier

 

Technology (hard) skills used regularly: 

 

Critical soft skills:  Good communication

 

Pace of this position:  fast

 

Geographical region:  Southwest U.S.