Current job title: Administrative
Assistant
Industry: City Government
Department: Human Resources
Years worked in this industry: 10+
Years worked in this department: 2
Special training or attributes needed or helpful to
get job in this industry (or specific department): HR
Background, Admin Assistant skills
Number of
managers and/or staff supported: 10
Typical work hours: 7-4
Weekends or overtime hours: Sometimes,
yes, paid overtime or comp time
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx.
$40,000
Benefits (direct or indirect):
Excellent health benefits, dental, life, etc. (free). Lots of extra free
items from City – Wellness Screenings, Tuition Reimbursement, etc.
Lingo you might hear in this industry:
POS (Point of Service)
Class Comp – Classification Compensation
JDQ –
Job Description Questionnaire
A typical day on the job:
• Check
emails – reply/handle those that are urgent
• Check inbox
• Work on various projects
• Attend meetings
• Put out fires throughout day
Positive things about being an administrative
professional in this industry: In the loop with almost
everything that comes through the department.
Negative things about being an administrative
professional in this industry: People want to know
confidential items.
Type of workspace/office:
cubical (barely)
Primary responsibilities as an administrative
professional in this position: Weekly Reports, Performance
Appraisal Tracking & Reporting, Budget, Expenditures, Staff Support
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
Previous HR Experience, Multitasking, Computer Guru, Catering Experience
Office machines or equipment operated regularly:
PC, Calculators, Copy Machine, Fax, Phones, Laminating Machines, all
general office equipment.
Technology (hard) skills used regularly:
Many years of experience, computer skills, typesetting/graphic artist
skills, transcribing/minutes
Critical soft skills: Communications,
customer service, accounting background, professional presentation.
Pace of this position: Fast
Geographical region: Southwestern U.S.
Karen Porter, The Administrative Professional Job Performance and Career Success Coach™