The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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**The Effective Admin is a leading authority since 2004 specializing in training, professional development, and educational resources for administrative assistants, executive assistants, secretaries, and all other administrative professionals of any job title.**

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Featured Administrative Professional Job Description:  Medical - Substance Abuse

Current job title:  Administrative Assistant

 

Industry:  Substance Abuse

 

Department:  Prevention

 

Years worked in this industry:  1

 

Years worked in this department:  1

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  A bachelor’s degree.

 

Number of managers and/or staff supported:  9

 

Typical work hours:  8:30 – 2:00

 

Weekends or overtime hours:  There is no overtime in my position.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $14,000

 

Benefits (direct or indirect):  Yes. Medical insurance and PTO.

 

Lingo you might hear in this industry: 

1. Selected/Indicated. Refers to clients who are at risk of using alcohol or drugs or have already used them.

2. Facilitator: Person who delivers educational programs in the community.

3. Coordinator: Person in charge of recruiting/training/overseeing facilitators.

 

A typical day on the job:  There is no typical day. My day is determined by what needs to happen soon. I may spend time entering data in one of my databases, ordering educational supplies, submitting invoices for payment, making copies or a myriad of other things that need immediate attention.

 

Positive things about being an administrative professional in this industry:  Flexibility of schedule.

 

Negative things about being an administrative professional in this industry:  Low pay and too much work for one person to do.

 

Type of workspace/office: office (shared with one)

 

Primary responsibilities as an administrative professional in this position:  Ordering educational and office supplies, working with facilitators and coordinators to meet program needs, maintaining seven databases, making sure invoices are submitted for payment.

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Knowledge of Microsoft Office, flexibility, patience.

 

Office machines or equipment operated regularly:  Computer, copier, fax machine, shedder, postage machine, document folding machine.

 

Technology (hard) skills used regularly:  All of the above.

 

Critical soft skills:  Ability to adapt, quick to understand what is needed/wanted, good communication skills

 

Pace of this position:  Average

 

Geographical region:  Southeast U.S.