Admin Assistant Job Description Higher Education

Current job title: Admin Assistant to the Division Head

Industry: Higher Education

Department: Science Dept

Years worked in this industry: 4

Years worked in this department: 4

Special training or attributes needed or helpful to get job in this industry (or specific department): Good computer skills, pleasant personality and be able to multi-task.

Number of managers and/or staff supported: 2 Managers or Division Heads, 45 Faculty

Typical work hours: 7:30AM – 4:30PM

Weekends or overtime hours: No

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):   $20,000 – $36,000

Benefits (direct or indirect): Medical, Prescription, Dental, Eye Care, Tuition reimbursement, retirement, Life insurance

Lingo you might hear in this industry:

Course Number
Vita
Syllabi

A typical day on the job:

Busy, challenging, always something new…. With this type of a job, you are always do something new and different, it is for the most part not a repetitive job.

Positive things about being an administrative professional in this industry: Always busy and challenging…..

Negative things about being an administrative professional in this industry:

Professors can be difficult to deal with at times.
Always being interrupted.
Workload can be come heavy at times

Type of workspace/office: office (share with one admin)

Primary responsibilities as an administrative professional in this position:

Purchase Orders
General Typing
Travel arrangements & travel vouchers
Purchasing card responsibilities
Tracking Budgeting information

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:

Computer skills
Confidentiality
Multi-tasking

Office machines or equipment operated regularly: Computer, copier, fax machine, scantron

Technology (hard) skills used regularly: Computer skills

Critical soft skills:   Good listening skills, confidentiality,

Pace of this position:   Fast and Hectic

Geographical region: Northeastern U.S.