The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

"I specialize in serving administrative professionals like you with job performance and career management advice. With almost 24 years experience interacting with the 'real' workplace and working administrative professionals -- including holding former admin pro level positions (and higher levels) myself at multiple different employers, -- I am well aware of the substantial job you and your administrative professional colleagues perform daily."

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Featured Administrative Professional Job Description:  Healthcare

Current job title:  Administrative Assistant

 

Industry:  Healthcare

 

Department:  Physician Network

 

Years worked in this industry:  Less than 1 year

 

Years worked in this department:  Less than 1 year

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  Multi-tasking and the ability to think outside the box

 

Number of managers and/or staff supported:  43

 

Typical work hours:  8:15 – 5:15 pm

 

Weekends or overtime hours:  I work almost every other Saturday and average about 9 hours of overtime per week and yes I do get paid for it.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $32,000.00 plus overtime

 

Benefits (direct or indirect):  Paid healthcare, tuition reimbursement, sick and vacation time, personal holidays.

 

Lingo you might hear in this industry: 

Endocrinologist – physician that specializes in internal secretion glands

Otolaryngologist – physician that specializes in ear and throat

Otorhinolaryngologist – physician that specializes in ear, nose, and throat.

 

A typical day on the job:  Organized chaos.

 

Positive things about being an administrative professional in this industry:  You are involved in various decision making processes and have the ability to provide feedback.

 

Negative things about being an administrative professional in this industry:  Politics

 

Type of workspace/office:  cubicle

 

Primary responsibilities as an administrative professional in this position: 

Physician Payroll

Employee Payroll

Meeting Organization

Answering Multi-phone line system

Provide support to all where needed

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement: 

Proficient knowledge of all Microsoft software

Ability to multi-task

Ability to be a team player

 

Office machines or equipment operated regularly:  Copier, Fax, Computer, Printer, Phone, Adding Machine, Typewriter

 

Technology (hard) skills used regularly:  Accounting, Public Relations, Marketing, Finance, Legal

 

Critical soft skills:  Definitely good communication, organizational skills, professional appearance.

 

Pace of this position:  Fast…Very Fast

 

Geographical region:  South U.S.