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Featured Administrative Professional Job Description:  Financial - Asset Management

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Current job title:  Admin Assistant

 

Industry:  Asset Management

 

Department:  Legal and Tax/Acct Services

 

Years worked in this industry:  Less than 1 year

 

Years worked in this department:  Less than 1 year

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  No special training needed. What helped me land the job was my experience with multiple aspects of working with a CEO of national company (5 years)

 

Number of managers and/or staff supported: 2 Vice Presidents

 

Typical work hours:  8:30 to 5:30pm

 

Weekends or overtime hours:  I work 5 hours overtime per week and yes, I’m paid for it

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $42,000

 

Benefits (direct or indirect):  Excellent benefits: health, dental, life insurance, 401(k), annual bonus. Long and short term disability paid by employer

 

Lingo you might hear in this industry: 

NQDC (Non-Qualified Deferred Comp)

 

COLI (Corporate Owned Life Insurance)

 

Rabbi Trust (company monies independent of regular company savings plans)

 

A typical day on the job:  I meet with both VP’s to go over priorities. I schedule travel, conference calls, meetings, format/proof documents, phones.

 

Positive things about being an administrative professional in this industry:  Many opportunities to help others outside of my specific area, lots of chances to learn new skills

 

Negative things about being an administrative professional in this industry:  None

 

Type of workspace/office:  Cubicle (work station)

 

Primary responsibilities as an administrative professional in this position:  Maintain legal database, schedule travel, meetings, calls, format/proof legal documents, legal research

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Multi-task, dependable, flexible, ability to learn new tasks quickly.

 

Office machines or equipment operated regularly:  Phone, fax, scanner, computer, printer, copier

 

Technology (hard) skills used regularly:  Computer (Excel, Access, Word, Outlook, Internet Research)

 

Critical soft skills:  Organization, interpersonal, flexible. I need to keep two key managers on task and respond to their needs as they come up. I have to interact with several departments, so excellent interpersonal skills are a must.

 

Pace of this position:  Fast

 

Geographical region:  Southeast U.S.